Termination letter template for employers: The termination letter is used to officially declare your termination to the employer. There are certain formal requirements that must be met in order for the letter of termination to be legally valid. These include correct information on the termination date, a handwritten signature and the way in which the letter is handed over. Below you will find a link to download a template for a letter of termination (PDF format and Word format) that is specifically intended for employees.
Important details for the termination letter
- Name and address: A letter of termination must clearly state the full names and addresses of the parties involved.
- Specify the date of termination: The letter must clearly state the date on which the termination becomes valid. This includes the wording “at the earliest possible date” and a precise date. The termination periods or minimum contract terms specified in the contract must be taken into account.
- Signature: A handwritten signature by the person giving notice of termination is required for the letter of termination to be valid.
- Confirmation of receipt from the employer: It is advisable to obtain confirmation of receipt of the notice of termination from the employer in order to document this. You should already indicate in the letter of termination that the recipient should provide confirmation of the termination in writing.
Checking and calculating compliance with notice periods
Correctly determining the notice period is an essential part of the termination process, as the termination date of the employment relationship has an impact on many aspects, including the application and eligibility for unemployment benefits. The exact notice period is also important for personal future planning. For employees who are planning to change jobs on a certain date, it is crucial to know when they will no longer be liable to their current employer.
Free initial consultation with a specialist lawyer
- Free initial consultation with a lawyer
- Quick callback after 1 to 2 hours
- Strategy for negotiating the severance pay
Termination of employment contract: template for a letter of termination
We have provided a template for a letter of termination of employment contract for you to download. There are a few versions available:
1) [German Version] Google Docs template letter of termination of employment contract: You have the option of copying or duplicating this template in your Google account and editing it according to your requirements.
2) [English Version] Google Docs template letter of termination of employment contract: You have the option of copying or duplicating this template in your Google account and editing it according to your requirements.
3) [German Version] Download PDF template/sample letter of termination of employment contract (in German): Simply download the PDF template of the letter of termination and adapt it to your individual case.
4) [English Version] Download PDF template/sample letter of termination of employment contract (in English): Simply download the PDF template of the letter of termination and adapt it to your individual case.
